HOA and Condo Association Accounting for Denver Metro Communities
Powder Accounting Group is a Colorado accounting firm. We have thousands of doors on our books, including Denver metro communities from a few dozen units to several hundred. We work with boards remotely, and we drive down when meeting in person helps. We serve associations in Denver, Aurora, Lakewood, Littleton and Highlands Ranch as part of our HOA accounting services across Colorado.
HOA and Condo Accounting for Self-Managed Boards
We keep the books, reconcile the accounts, and deliver board-ready financials every month. Your board adopts the budget. Your signers stay on the accounts. We are not a management company.
Prefer to talk? Call (970) 633-3997
Step 1 of 2
What would association accounting cost us?
One screen, about a minute. You will get a real range built on your own numbers and what your board actually wants handled, not a brochure number.
Step 2 of 2
Where should we send it?
Your estimate is ready. Tell us who you are and it appears below, along with what that number covers.
Email or phone, whichever you prefer. We use it to send your estimate and to follow up once. We do not sell or share it, and there is no mailing list.
Your estimate
Monthly association accounting
What that covers
Get the exact number
Thirty minutes with one of our association accountants. We will look at your books and put a firm price in writing. No charge, and no obligation.
Control
Your Denver board keeps the final say
We handle the records, the monthly reports and bill prep. Your board adopts the budget and approves payments. Your signers stay on the accounts.
Governance, vendors and covenant enforcement stay with your board or manager, so Denver metro boards get a clean, independent view of the money.
Included
What you get every month
- Bank and reserve account reconciliations
- Balance sheet split by operating and reserve fund
- Income and expense against the adopted budget
- General ledger and check register
- Accounts payable assembled and queued for board approval
- Assessment billing, owner statements, and an aged delinquency report
- A complete board packet delivered on the same date every month
- Year end records organized for your CPA, and 1099 and 1096 filings
Flat monthly fee, no long term contract (90 days notice). One real person on your account who answers the phone.
Fit
Who this is for
Self-managed Denver metro boards
Plenty of Front Range townhome and condo associations run without a manager, and the books fall to a volunteer treasurer. We take that job over so the treasurer can go back to being a board member.
Switching management companies in Denver
Front Range associations change managers more often than they’d like. With the accounting at Powder, your financial history stays put through every handoff.
Managers who want the back office off their desk
We do the accounting behind the scenes and you keep the client relationship. Your name stays on the reporting.
Why boards switch
Why Denver metro boards choose us
We’re a Colorado firm based in Frisco, and we drive to the Front Range when a meeting or records handoff goes better in person. Boards usually call after late reports or a reserve balance nobody could explain.
You get the same monthly packet on a fixed date and a named person who picks up the phone. Boards rate us 4.7 on Google across 12 reviews.
Questions
Common questions from boards
Do you replace our management company?
No. We do the accounting. If you have a manager, they keep doing what they do and we take the books off their plate. If you are self-managed, you stay self-managed.
Who can move money?
Your board, or the manager your board authorizes. Your signers stay on the accounts. We prepare payables and reporting. If the board wants us to handle payments, we can send board-approved ACH payments from the association’s own bank. Nothing goes out without the board’s approval, and we never hold association funds.
Do we have to change banks?
No. The association keeps its own accounts at its own bank, and your signers stay on them. Some firms require you to move to their preferred bank as a condition of taking you on. We do not ask that.
How small is too small?
We keep the books for thousands of doors, from small mountain condo buildings to large communities. If an outside firm doesn’t make sense for yours, we’ll tell you so.
How long does it take to switch?
Most associations are fully on our books inside one full month end cycle. If the prior records are a mess we scope the cleanup separately and tell you what we find before we start.
Are we locked in?
No. There is no long term contract. Either side can end it with 90 days notice.
See what it would cost your association
One screen, about a minute, and you get a real range built on your own numbers. Then a call if you want the exact figure in writing.
Start the estimateOr call (970) 633-3997
An Accounting Firm Built for Denver Metro Boards
Our office is in Frisco, Colorado, about ninety minutes up Interstate 70 from downtown Denver. We have thousands of doors on our books across Colorado, and the associations that signed with us most recently are in the Denver metro area: a brownstone association in central Denver and a large community in the south metro.
Denver boards work with us the same way our mountain boards do. Board members get the monthly packet by email with records shared online, owners pay assessments online, and meetings happen by video or phone. When you have a question about a number, you call or email the person who keeps your books and you get an answer, not a ticket number. When a board meeting or a records handoff is easier in person, we drive down.
What Is Different About Denver Metro Associations
A Denver metro association does not run like a twelve unit building, and the books show it.
- Larger unit counts and more dues volume: a community with several hundred homes posts hundreds of payments a month. Posting has to be automated and reconciled, and the delinquency report has to be ready for the board without anyone asking.
- Collections and delinquency: more owners means more late accounts. The board needs an aged report it can act on and records that follow the association’s written collections policy, which Colorado law requires associations to adopt.
- Mixed regimes: many metro communities have townhomes, condos, and single family lots under one set of documents, each with its own assessment rate and cost allocation.
- Master and sub associations: charges between a master association and its sub associations need to be allocated, billed, and reconciled correctly on both sets of books.
- Outgrowing the current setup: boards come to us when the treasurer’s spreadsheet stops scaling, or when a management company’s bundled accounting gives the board less visibility than it wants.
What We Do for Denver Metro HOAs and Condo Associations
We keep the books for the association and give the board what it needs to make decisions. The board stays in control of the money.
- Monthly financials and board packets: balance sheet by operating and reserve fund, income statement, budget to actual, bank reconciliations, and general ledger detail. Financial reporting by the 10th business day of each month.
- Dues and assessments: billing, online payment posting, and aged delinquency reports for the board to act on.
- Reserve tracking that ties to your reserve study, so the funded balance on the balance sheet matches the schedule.
- Vendor bills: we code and record invoices and stage them for approval. The board approves every payment before it goes out.
- Budget drafts: we build the draft budget worksheet with the treasurer, including the reserve contribution. The board reviews it, changes it, and adopts it.
- Audit and tax support: organized records, 1099s, and a year end packet for your CPA’s review or audit. We can prepare the 1120-H ourselves.
- Transitions: we move the books off a spreadsheet or out of a management company’s system, and we keep the history.
This is the same work described on our HOA accounting services page, applied to associations along the Front Range. Mountain boards can read our Colorado mountain HOA and condo accounting page.
We Are Not a Management Company
Powder Accounting Group is an accounting firm, not a community association management company. We do not run meetings, enforce rules, manage vendors on site, or control the association’s money. The board adopts the budget. The board approves every payment before it goes out. The board’s signers stay on the bank accounts. We keep the records and prepare the reports.
We work alongside your manager or your self managed board, handling the accounting while they handle operations. Many boards keep their manager and move only the accounting.
- Defined response windows: you know when you will hear back.
- Direct access to your accounting team: you call or email the people who keep your books.
- No long term contracts: if we are not living up to your standards, you are free to find another firm.
Two Denver Metro Boards Moved Their Accounting to Us in 2026
- A brownstone association in central Denver moved its accounting to us in July 2026. The board now gets a monthly packet by the 10th business day and reviews it instead of assembling bank statements itself.
- A large community in the south metro moved its accounting to us in August 2026. The board wanted a monthly packet it could read, a person who answers the phone, and control of every payment. It kept all three.
Ask us for board references when you request a review.
Denver Metro HOA and Condo Accounting FAQs
Common Questions From Denver Metro Boards
Short answers to the questions Denver metro board members ask us first.
Where is Powder Accounting Group located?
Frisco, Colorado, in Summit County. We keep books for associations nearby and work with boards across the mountain corridor and the Front Range through email, phone, and video.
Do you work with associations in Denver, Aurora, Lakewood, Littleton, and Highlands Ranch?
Yes. We keep the books for associations in the Denver metro area today, and the process is the same anywhere along the Front Range: records shared online for the board, online payments for owners, and a monthly packet by the 10th business day. Boulder, Arvada, Westminster, Centennial, Parker, and Castle Rock boards are welcome too.
What does HOA accounting cost?
We charge a flat monthly fee based on unit count and how much activity the association has. Most associations we work with fall between a few hundred and a few thousand dollars a month. We quote after reviewing your current reports, and there are no long term contracts.
Do you replace our management company?
No. We handle the accounting. Your manager or self managed board keeps handling operations, meetings, rules, vendors on site, and owner communication. Many boards keep their manager and move only the accounting.
Can you take over the accounting from our management company?
Usually, yes. Many management contracts let the board move the accounting with notice, so check yours. We request the general ledger, bank statements, owner ledgers, and vendor history, rebuild the books in our system, and reconcile to the last bank statement before the first month closes. The board keeps its manager for operations if it wants to.
Can a self managed HOA work with you?
Yes. Many of our boards have no manager at all. We take the bookkeeping, billing, bill staging, and reporting off the treasurer's plate, and the board keeps every approval.
What does the board still control?
Everything that touches the money. The board adopts the budget, approves every payment before it goes out, and keeps its signers on the bank accounts, which stay in the association's name at the bank of your choice. We keep the records and prepare the reports.
Do you work with associations outside Denver?
Yes. We work with boards across the Front Range, including Colorado Springs, Fort Collins, Boulder, Aurora and Lakewood.
Will you meet with our board?
Yes, during business hours. For evening meetings, we send everything the board needs ahead of time.
Get Started With Denver Metro HOA and Condo Accounting
Call (970) 633-3997 or request a financial support review. We will look at your current reports and tell you plainly whether we are a fit.
Self-managed or managed, it works either way
Some Denver-metro boards run themselves with a volunteer treasurer. Others have a manager who handles vendors and maintenance but not the books. We do the accounting in both setups. Self-managed boards get a full back office. Boards with a manager keep their manager for the property and hand us the numbers. More on accounting for self-managed boards.
Getting started
- Schedule a call with our team. We will ask for your budget and a recent financial statement.
- We review your books. If they have never been reconciled, we scope a basic cleanup up front.
- We set up access. Your signers stay on the bank accounts. We use the software you already have, or QuickBooks Online.
- Your first monthly packet. Balance sheet, budget vs actual and delinquencies, by email.
What it costs
Most associations pay a flat monthly fee. Our minimum is $200 a month, and a 60-unit association typically runs about $500 to $625. The federal 1120-H return is $400 for up to 50 units, $500 for 51 to 150 and $600 for 151 or more. There is no long-term contract: either side can end it with 90 days notice. See full pricing
A local team, not a call center
We are a small Colorado firm based in Frisco, not a national chain. You get a reply within one business day from someone who knows your books.
Elsewhere on the Front Range
Closer in, we have pages for Lakewood and Jefferson County, Arvada, Westminster and Castle Rock. We also work with boards in Colorado Springs and Fort Collins, Loveland and Windsor. See how two Denver metro boards moved their books to us.