HOA and Condo Association Accounting for Denver Metro Communities
Powder Accounting Group is a Colorado accounting firm. We keep the books for about two dozen community associations, including Denver metro communities from a few dozen units to several hundred, and we work with boards remotely.
An Accounting Firm Built for Denver Metro Boards
Our office is in Frisco, Colorado, about ninety minutes up Interstate 70 from downtown Denver. We keep the books for about two dozen community associations across Colorado, and the associations that signed with us most recently are in the Denver metro area: a brownstone association in central Denver and a 374 unit community in the south metro.
Denver boards work with us the same way our mountain boards do. Board members review financials through a secure online portal, owners pay assessments online, and meetings happen by video or phone. When you have a question about a number, you call or email the person who keeps your books and you get an answer, not a ticket number. When a board meeting or a records handoff is easier in person, we drive down.
What Is Different About Denver Metro Associations
A Denver metro association does not run like a twelve unit building, and the books show it.
- Larger unit counts and more dues volume: a community with several hundred homes posts hundreds of payments a month. Posting has to be automated and reconciled, and the delinquency report has to be ready for the board without anyone asking.
- Collections and delinquency: more owners means more late accounts. The board needs an aged report it can act on and records that follow the association’s written collections policy, which Colorado law requires associations to adopt.
- Mixed regimes: many metro communities have townhomes, condos, and single family lots under one set of documents, each with its own assessment rate and cost allocation.
- Master and sub associations: charges between a master association and its sub associations need to be allocated, billed, and reconciled correctly on both sets of books.
- Outgrowing the current setup: boards come to us when the treasurer’s spreadsheet stops scaling, or when a management company’s bundled accounting gives the board less visibility than it wants.
What We Do for Denver Metro HOAs and Condo Associations
We keep the books for the association and give the board what it needs to make decisions. The board stays in control of the money.
- Monthly financials and board packets: balance sheet by operating and reserve fund, income statement, budget to actual, bank reconciliations, and general ledger detail. Financial reporting by the 10th business day of each month.
- Dues and assessments: billing, online payment posting, and aged delinquency reports for the board to act on.
- Reserve tracking that ties to your reserve study, so the funded balance on the balance sheet matches the schedule.
- Vendor bills: we code and record invoices and stage them for approval. The board authorizes every payment, and the board’s signers release it.
- Budget drafts: we build the draft budget worksheet with the treasurer, including the reserve contribution. The board reviews it, changes it, and adopts it.
- Audit and tax support: organized records, 1099s, and a year end packet for your CPA’s review, audit, or 1120-H.
- Transitions: we move the books off a spreadsheet or out of a management company’s system, and we keep the history.
This is the same work described on our HOA accounting services page, applied to associations along the Front Range. Mountain boards can read our Colorado mountain HOA and condo accounting page.
We Are Not a Management Company
Powder Accounting Group is an accounting firm, not a community association management company. We do not run meetings, enforce rules, manage vendors on site, or control the association’s money. The board adopts the budget. The board authorizes and releases every payment. The board’s signers stay on the bank accounts. We keep the records and prepare the reports.
We work alongside your manager or your self managed board, handling the accounting while they handle operations. Many boards keep their manager and move only the accounting.
- Defined response windows: you know when you will hear back.
- Direct access to your accounting team: you call or email the people who keep your books.
- No long term contracts: if we are not living up to your standards, you are free to find another firm.
Two Denver Metro Boards Moved Their Accounting to Us in 2026
- A brownstone association in central Denver moved its accounting to us in July 2026. The board now gets a monthly packet by the 10th business day and reviews it in the portal instead of assembling bank statements itself.
- A 374 unit community in the south metro moved its accounting to us in August 2026. The board wanted a monthly packet it could read, a person who answers the phone, and control of every payment. It kept all three.
Ask us for board references when you request a review.
Denver Metro HOA and Condo Accounting FAQs
Common Questions From Denver Metro Boards
Short answers to the questions Denver metro board members ask us first.
Where is Powder Accounting Group located?
Frisco, Colorado, in Summit County. We keep books for associations nearby and work with boards across the mountain corridor and the Front Range through online portals, email, phone, and video.
Do you work with associations in Denver, Aurora, Lakewood, Littleton, and Highlands Ranch?
Yes. We keep the books for associations in the Denver metro area today, and the process is the same anywhere along the Front Range: a secure portal for the board, online payments for owners, and a monthly packet by the 10th business day. Boulder, Arvada, Westminster, Centennial, Parker, and Castle Rock boards are welcome too.
What does HOA accounting cost?
We charge a flat monthly fee based on unit count and how much activity the association has. Most associations we work with fall between a few hundred and a few thousand dollars a month. We quote after reviewing your current reports, and there are no long term contracts.
Do you replace our management company?
No. We handle the accounting. Your manager or self managed board keeps handling operations, meetings, rules, vendors on site, and owner communication. Many boards keep their manager and move only the accounting.
Can you take over the accounting from our management company?
Usually, yes. Many management contracts let the board move the accounting with notice, so check yours. We request the general ledger, bank statements, owner ledgers, and vendor history, rebuild the books in our system, and reconcile to the last bank statement before the first month closes. The board keeps its manager for operations if it wants to.
Can a self managed HOA work with you?
Yes. Many of our boards have no manager at all. We take the bookkeeping, billing, bill staging, and reporting off the treasurer's plate, and the board keeps every approval.
What does the board still control?
Everything that touches the money. The board adopts the budget, authorizes and releases every payment, and keeps its signers on the bank accounts, which stay in the association's name at the bank of your choice. We keep the records and prepare the reports.
Get Started With Denver Metro HOA and Condo Accounting
Call (970) 633-3997 or request a financial support review. We will look at your current reports and tell you plainly whether we are a fit.
HOA and Condo Accounting for Self-Managed Boards
We keep the books, reconcile the accounts, and deliver board-ready financials every month. Your board adopts the budget. Your signers stay on the accounts. We are not a management company.
Prefer to talk? Call (970) 633-3997
Step 1 of 2
What would association accounting cost us?
One screen, about a minute. You will get a real range built on your own numbers and what your board actually wants handled, not a brochure number.
Step 2 of 2
Where should we send it?
Your estimate is ready. Tell us who you are and it appears below, along with what that number covers.
Email or phone, whichever you prefer. We use it to send your estimate and to follow up once. We do not sell or share it, and there is no mailing list.
Your estimate
Monthly association accounting
What that covers
Get the exact number
Thirty minutes with one of our association accountants. We will look at your books and put a firm price in writing. No charge, and no obligation.
Control
Your board stays in control
We keep the records and prepare the reports. Your board adopts the budget. Your board, or the manager it hires, authorizes and releases every payment. Your signers stay on the accounts and nobody at Powder is added to them.
We are an accounting firm. We do not take over governance, vendor relationships, rules enforcement, or the decisions that belong to your board. When the accounting is handled somewhere independent, the board keeps both the authority and a clean second set of eyes on the money.
Included
What you get every month
- Bank and reserve account reconciliations
- Balance sheet split by operating and reserve fund
- Income and expense against the adopted budget
- General ledger and check register
- Accounts payable assembled and queued for board approval
- Assessment billing, owner statements, and an aged delinquency report
- A complete board packet delivered on the same date every month
- Year end records organized for your CPA, and 1099 and 1096 filings
Flat monthly fee, month to month, no long-term contract. One real person on your account who answers the phone.
Fit
Who this is for
Self-managed boards
No manager, and the books have landed on a volunteer treasurer who did not sign up to be an accountant. This is most of our work.
Boards leaving a management company
You want the accounting somewhere independent of whoever runs the property, so the reporting does not change hands every time the management contract does.
Managers who want the back office off their desk
We do the accounting behind the scenes and you keep the client relationship. Your name stays on the reporting.
Why boards switch
Why boards move their books to us
We are a Colorado firm in Frisco and we work with boards remotely, which is how we serve associations well outside our own county. Boards come to us because reporting was late, because nobody could explain the reserve balance, or because the person who understood the books left and took the understanding with them.
Our standard is a complete packet on a fixed date every month, and a named person who picks up when you call rather than a support queue. Boards rate us 4.6 on Google across 11 reviews.
Questions
Common questions from boards
Do you replace our management company?
No. We do the accounting. If you have a manager, they keep doing what they do and we take the books off their plate. If you are self-managed, you stay self-managed.
Who can move money?
Your board, or the manager your board authorizes. Your signers stay on the accounts. We prepare payables and reporting and we do not sign, release, or hold association funds.
Do we have to change banks?
No. The association keeps its own accounts at its own bank, and your signers stay on them. Some firms require you to move to their preferred bank as a condition of taking you on. We do not ask that, and nobody at Powder is added to your accounts.
How small is too small?
We work with associations from roughly twenty units upward. Below that the numbers rarely justify an outside firm and we will tell you so.
How long does it take to switch?
Most associations are fully on our books inside one full month end cycle. If the prior records are a mess we scope the cleanup separately and tell you what we find before we start.
Are we locked in?
No. Month to month.
See what it would cost your association
One screen, about a minute, and you get a real range built on your own numbers. Then a call if you want the exact figure in writing.
Start the estimateOr call (970) 633-3997