HOA and Condo Accounting for Self-Managed Boards
We keep the books, reconcile the accounts, and deliver board-ready financials every month. Your board adopts the budget. Your signers stay on the accounts. We are not a management company.
★ 4.7 on Google · Thousands of doors on our books · A reply within one business day
Prefer to talk? Call (970) 633-3997
Property manager or CAM? See pricing for management companies →
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Step 1 of 2
What would association accounting cost us?
One screen, about a minute. You will get a real range built on your own numbers and what your board actually wants handled, not a brochure number.
Most boards we work with have 25 to 350 units.
Step 2 of 2
Where should we send it?
Your estimate is ready. Tell us who you are and it appears below, along with what that number covers.
Email or phone, whichever you prefer. We use it to send your estimate and to follow up once. We do not sell or share it, and there is no mailing list.
Your estimate
Monthly association accounting
What that covers
Get the exact number
Thirty minutes with one of our association accountants. We will look at your books and put a firm price in writing. No charge, and no obligation.
What our clients say
4.7 on Google across 12 reviews · 5.0 on Yelp
“They are incredibly fast with turnaround time; they have met every deadline I have asked for. They are fairly priced and extremely knowledgeable.”
“Trent stepped in, cleaned everything up, and got my books back on track. He is extremely knowledgeable about QuickBooks, patient, helpful, and always responsive.”
“Trenton and his staff are excellent to work with for our bookkeeping needs. They are very responsive, take care of any issues I have in a timely manner.”
Control
Your board stays in control
We keep the records and prepare the reports. Your board adopts the budget. Your board, or the manager it hires, approves every payment before it goes out. Your signers stay on the accounts.
We are an accounting firm. We do not take over governance, vendor relationships, rules enforcement, or the decisions that belong to your board. When the accounting is handled somewhere independent, the board keeps both the authority and a clean second set of eyes on the money.
Included
What you get every month
- Bank and reserve account reconciliations
- Balance sheet split by operating and reserve fund
- Income and expense against the adopted budget
- General ledger and check register
- Accounts payable assembled and queued for board approval
- Assessment billing, owner statements, and an aged delinquency report
- A complete board packet delivered on the same date every month
- Year end records organized for your CPA, and 1099 and 1096 filings
Flat monthly fee, no long term contract (90 days notice). One real person on your account who answers the phone.
Fit
Who this is for
Self-managed boards
No manager, and the books have landed on a volunteer treasurer who did not sign up to be an accountant. This is most of our work.
Boards leaving a management company
You want the accounting somewhere independent of whoever runs the property, so the reporting does not change hands every time the management contract does.
Managers who want the back office off their desk
We do the accounting behind the scenes and you keep the client relationship. Your name stays on the reporting.
Why boards switch
Why boards move their books to us
We are a Colorado firm in Frisco and we work with boards remotely, which is how we serve associations well outside our own county. Boards come to us because reporting was late, because nobody could explain the reserve balance, or because the person who understood the books left and took the understanding with them.
Our standard is a complete packet on a fixed date every month, and a named person who picks up when you call rather than a support queue. Boards rate us 4.7 on Google across 12 reviews.
Questions
Common questions from boards
Do you replace our management company?
No. We do the accounting. If you have a manager, they keep doing what they do and we take the books off their plate. If you are self-managed, you stay self-managed.
Who can move money?
Your board, or the manager your board authorizes. Your signers stay on the accounts. We prepare payables and reporting. If the board wants us to handle payments, we can send board-approved ACH payments from the association’s own bank. Nothing goes out without the board’s approval, and we never hold association funds.
Do we have to change banks?
No. The association keeps its own accounts at its own bank, and your signers stay on them. Some firms require you to move to their preferred bank as a condition of taking you on. We do not ask that.
How small is too small?
We keep the books for more than 30 associations, thousands of doors in all, from small mountain condo buildings to large communities. If an outside firm doesn’t make sense for yours, we’ll tell you so.
How long does it take to switch?
Most associations are fully on our books inside one full month end cycle. If the prior records are a mess we scope the cleanup separately and tell you what we find before we start.
Are we locked in?
No. There is no long term contract. Either side can end it with 90 days notice.
See what it would cost your association
One screen, about a minute, and you get a real range built on your own numbers. Then a call if you want the exact figure in writing.
Start the estimateOr call (970) 633-3997