HOA and Condo Association Accounting for Florida Boards
Powder Accounting Group is a Colorado accounting firm that keeps the books for about two dozen community associations. We now work with Florida HOA and condominium boards remotely, providing the same monthly financials, reserve tracking, and budget support our Colorado boards rely on.
Step 1 of 2
What would association accounting cost us?
One screen, about a minute. You will get a real range built on your own numbers and what your board actually wants handled, not a brochure number.
Most boards we work with have 25 to 350 units.
Step 2 of 2
Where should we send it?
Your estimate is ready. Tell us who you are and it appears below, along with what that number covers.
Email or phone, whichever you prefer. We use it to send your estimate and to follow up once. We do not sell or share it, and there is no mailing list.
Your estimate
Monthly association accounting
What that covers
Get the exact number
Thirty minutes with one of our association accountants. We will look at your books and put a firm price in writing. No charge, and no obligation.
What our clients say
4.6 on Google across 11 reviews · 5.0 on Yelp
“They are incredibly fast with turnaround time; they have met every deadline I have asked for. They are fairly priced and extremely knowledgeable.”
“Trent stepped in, cleaned everything up, and got my books back on track. He is extremely knowledgeable about QuickBooks, patient, helpful, and always responsive.”
“Trenton and his staff are excellent to work with for our bookkeeping needs. They are very responsive, take care of any issues I have in a timely manner.”
What Changed for Florida Condo and HOA Boards
Florida rewrote condominium finance after the Surfside collapse. SB 4-D in 2022 created milestone structural inspections and Structural Integrity Reserve Studies, known as SIRS. SB 154 in 2023 and HB 913 in 2025 refined the rules. As of 2026, these are the rules your board is budgeting under.
For condominiums under Chapter 718 with three or more habitable stories:
- Milestone inspections at 30 years (25 if the local building authority requires it), then every ten years.
- A SIRS must be on file. It sets the reserve funding schedule for the roof, structure, plumbing, electrical, waterproofing, windows, and fire protection.
- Owners can no longer vote to waive or reduce reserves for SIRS components.
- SIRS reserves may be funded by regular assessments, special assessments, a loan, or a line of credit, with owner approval.
For a treasurer, the reserve line is no longer negotiable, and the balance sheet has to match the study. HOAs under Chapter 720 are not subject to SIRS, but their reserve and budget rules have tightened too.
This is a budgeting summary, not legal advice. Confirm your building’s requirements with association counsel.
What We Do for Florida Associations
We keep the books for the association and give the board what it needs to make decisions. The board stays in control of the money.
- Monthly financials: balance sheet by operating and reserve fund, income statement, budget to actual, bank reconciliations, and general ledger detail.
- Reserve tracking that ties to your reserve study, so the funded balance on the balance sheet matches the schedule in the SIRS or reserve study.
- Budget support: we build the draft budget worksheet with the treasurer, including the reserve contribution. The board reviews it, changes it, and adopts it.
- Owner assessments and receivables: billing, payment posting, and aged delinquency reports for the board to act on.
- Accounts payable recordkeeping: we code and record vendor invoices and stage them for approval. The board or its manager authorizes every payment, and the board’s signers release it.
- A year end packet for your CPA, with 1099s and organized records.
This is the same work we do for our Colorado associations.
We Are Not a Management Company
Powder Accounting Group is an accounting firm, not a community association management company. We do not run meetings, enforce rules, manage vendors on site, or control the association’s money. The board adopts the budget. The board or its CAM authorizes and releases every payment. The board’s signers stay on the bank accounts. We keep the records and prepare the reports.
We work alongside your CAM or your self managed board, handling the accounting while they handle operations. Many boards keep their manager and move only the accounting.
How It Works With a Remote Accounting Firm
Being cautious about a remote firm is reasonable. Here is how it works in practice:
- Portals: board members review financials and documents through a secure online portal, and owners can pay assessments online.
- Monthly board packet: financial reporting by the 10th business day of each month.
- Defined response windows: you know when you will hear back.
- Direct access to your accounting team: you call or email the people who keep your books.
- No long term contracts: if we are not living up to your standards, you are free to find another firm.
Association funds stay in accounts in the association’s name at the bank of your choice, with the board’s signers on the account.
Florida HOA and Condo Accounting FAQs
Common Questions From Florida Boards
Short answers to the questions Florida board members ask us first.
Where is Powder Accounting Group located?
Frisco, Colorado. We do not have a Florida office. We work with Florida boards remotely through online portals, email, and phone, the same way we work with associations across Colorado.
Do you replace our community association manager?
No. We handle the accounting. Your CAM or self managed board keeps handling operations, meetings, rules, and owner communication. We are not a management company.
Can you track our SIRS reserves?
Yes. We track reserve balances, contributions, and expenditures against the schedule in your reserve study so the board can see whether funding is on track. We do not prepare the study itself. That is the job of a licensed engineer, architect, or reserve specialist.
Get Started With Florida HOA and Condo Accounting
Call our Florida line at (850) 880-3114 or request a financial support review. We will look at your current reports and tell you plainly whether we are a fit.